Reduce PPT size

Creating an effective is certainly an art; easy to read, appealing, print clarity and sharable. While creating and designing a presentation, we focus on its theme, professional look and appeal but overlook to consider size of presentation. Size of a business presentation must be considerable when it has to be share on a network or via emails. There are few points that can be considered to reduce size of a presentation:

·         Images should not be larger than 1024*768 pixels

·         To reduce size of images:

o   For Powerpoint 2003:

§  Right click on an image

§  Click Format Picture

§  Click Compress

§  Under Apply to; click either Selected Picture or All Pictures according to requirement

o   For Powerpoint 2007:

§  Double click an image

§  Click Compress image

§  Select Apply to for the clicked image

§  Click Options

  

·         Creating a presentation in Powerpoint 2007 and saving the presentation into97-2003 format increases the file size. Powerpoint 2007 converts features into images that is not supported in 97-2003 format

         Use minimum embed files

·         Working with screenshots, photos and scanned images, set the pixels correctly before inserting it into the presentations 

·         Avoiding Fast Saves (Powerpoint 2003) and Auto Recovery ( Powerpoint 2007) might help to create a heavy file

·         Using Insert option for images and pictures instead of drag-drop or copy-paste helps to avoid a heavy presentation file